Executive Assistant

Executive Assistant

Job title: Executive Assistant

Location: Sofia, Bulgaria
Overview of the role:

We are looking for a high caliber senior Executive Assistant to join what is a fast-paced and ever-moving business supporting the General Manager in our Sofia office.

This role requires attention to detail, solid organisational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams. The Executive Assistant will act as a seamless extension of executive management and will work closely with other Executive Assistants throughout the organisation.
You will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure and a good sense of humour.
You'll need to understand the business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical.
You will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture.

What you’ll do:

• Diary management: Ensure diary commitments, documents, and travel arrangements are managed effectively, dealing proactively and calmly with any problems

• Travel management: Coordinate travel and accommodation requirements, including itineraries and logistics, across multiple time-zones. Research and forward-thought in regard to any COVID-related restrictions and planning necessary

• Meeting management: Scheduling of internal and external meetings – planning, arranging, preparing rooms, equipment, meeting papers and, where necessary, organising catering and, in some cases, minute taking, meet & greet visitors, etc

• Expense & invoice management: Processing work and travel related expenses on Oracle in a timely manner and respecting deadlines. Raising POs in Oracle and arranging for certain invoices to be processed

• Administration: Updating team org charts, sharepoint sites, file management

• Plan and orchestrate work to ensure the senior executives' priorities are met, organisational goals are achieved, and best practices are upheld

• Collating and circulating updates for internal memos, reports and documents

• Support the planning and execution of team events

• Establish relationships with EAs/PAs and other staff across the business in key locations

• Ability to work flexibly, such as assisting with travel/logistics out of office hours on occasion, or may sometimes be expected to work a longer than average day to fulfil certain priorities that arise

 
What you’ll bring:

• Proven experience supporting senior management at a FTSE 100 company

• Experience working within a fast-paced organisation

• Excellent interpersonal skills with an ability to work with a variety of styles and personalities

• Proactive, flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

• Proficiency in Microsoft Office, PowerPoint, Excel and other office productivity tools, with aptitude to learn new software and systems

• Effective and comfortable dealing with people at all levels of seniority

• The ability to stay calm under pressure with a mature outlook and approach

Why choose us:

Aside from a generous base salary, we have a fantastic benefits & rewards program that is designed to encourage personal and career development.

• Discretionary annual performance bonus

• 30 days paid leave

• Health and Dental Insurance for you, your partner and your children (if you all live at the same address)

• Personal life insurance and disability coverage

• A personal interest allowance to let you learn something new or pursue a hobby

• External learning support of up to £2,000 or equivalent in local currency, dedicated 4 learning “Power Hours” every month during office time, full access to the Udemy and Mindtools platforms, in-house leadership program and many other training opportunities for developing your skills and progressing your career

• Looking to extend your family? You will receive a cash gift of 1,000 BGN for your new addition whilst working for us

• 26 weeks primary carer leave at 100% pay & 4 weeks secondary carer leave pay at 100% pay

• A sports’ card membership valid across the country

• Discounts as a compliment form us among different services

• Monthly lunch and travel allowance

• Free snacks, fruits and drinks in the office.

Equal opportunities:

At Flutter International we are committed to creating an inclusive environment where our people can be their authentic selves and thrive. We embrace and celebrate diversity, respecting all our uniqueness and differences.

We welcome you to let us know whether you have any accessibility needs. All you need to do is email us at  [email protected]  .  Your journey with us is focused on ensuring you have what you need to be your best self.

Learn more about the works we are doing on Inclusion and Belonging here:  https://careers.flutterinternational.com/working-at-flutter-international/diversity-equity-inclusion/

The group:
 

Flutter International is a proud member of the Flutter Entertainment family, a global leader in sports betting, iGaming, and entertainment. We're not just another company; we're listed on both the prestigious FTSE 100 index on the London Stock Exchange and the New York Stock Exchange (NYSE). What sets us apart is our world class brands, cutting-edge products, and our International division includes our operations in over 100 global markets and offers sports betting, casino, poker, rummy and lottery, mainly online. What truly defines us is our commitment to ensuring that the excitement of gaming and entertainment is experienced in a responsible and sustainable way. Our remarkable team of over 8,000 colleagues drives this vision, spread across 28 offices worldwide.