Executive Assistant - Human Resources

Enterprise Bank & Trust was founded in the spirit of entrepreneurship and community. From the small mom-and-pop coffee shop to the large construction company that employs local people, our goal is to help businesses succeed and our communities thrive. 

With offices in Arizona, California, Florida, Kansas, Missouri, New Mexico, Nevada and Texas, we’re strong, growing and committed to supporting the communities we serve. We extend this commitment to the community to our associates, offering annual paid volunteer time off and charitable-matching opportunities. Voted a Best Bank to Work For by American Banker for multiple years, we offer our associates an array of benefits and the opportunity to chart their own career path with us. Join us in the pursuit of our mission to guide people to a lifetime of financial success, and enjoy a career filled with professional growth opportunities, interesting colleagues and the satisfaction of supporting our communities. 

Together, there’s no stopping you!

Job Title:Executive Assistant - Human ResourcesJob Description:

Summary:

Under the direct supervision of executive leadership, this position will manage complex schedules, create professional presentations and handle a variety of administrative tasks with precision and discretion.

Essential Duties and Responsibilities:

• Coordinate and maintain multiple executive calendars, including scheduling meetings, appointments and travel arrangements.

• Design, edit and format high-quality Powerpoint presentations for internal and external meetings, ensuring content is accurate, visually appealing and professional.

• Organize and prepare for meetings, including securing venues, preparing agendas, coordinating all meeting details and follow up on action items.

• Draft, proofread, and edit correspondence, reports and other documents as needed.

• Arrange travel itineraries and be prepared to assist with changes as necessary due to flight delays, or other disruptions.

• Prepare monthly expense reports in a timely and accurate manner for assigned executives.

• Assist with planning and executing HR-related events, such as team meetings, training sessions and associate recognition programs.

• Provide general administrative support including managing files, ordering supplies and handling sensitive information with confidentiality.

• Collaborate on HR projects and initiatives, providing logistical and administrative support to ensure timely completion.

• Utilize advanced features of Microsoft Office Suite (Word, Excel and PowerPoint) to enhance productivity and deliver polished and accurate work products.

• Interact professionally with a wide range of high-profile callers, visitors, and internal stakeholders at all organizational levels.

• Utilize independent judgment to plan, prioritize, and manage workload effectively in a dynamic environment.

• Sort, prioritize and distribute incoming mail and packages, as well as prepare outgoing correspondence, ensuring timely and accurate delivery.

• Handle routine requests for information promptly and accurately, ensuring consistent and reliable communication.

• Serve as the lead coordinator for special projects, ensuring tasks are executed efficiently and objectives are met on time.

• Ensure all deliverables are precise, well-organized, and effectively communicated to meet the highest standards of quality.

• Willingness to adjust work hours, including occasional overtime, weekends, or after-hours availability, as business needs require.

Qualifications:

• Outstanding relationship-building skills..

• Expertise in Microsoft Office Suite, particularly Excel, Word and PowerPoint. Experience with HRIS systems is a plus.

• Expertise in utilizing Google Workspace applications including Docs, Sheets, Slides and Drive to streamline tasks and enhance productivity.

• Exceptional ability to multitask, prioritize  and manage time effectively in a fast-paced environment.

• Excellent verbal and written communication skills, with a keen eye for detail.

• Professional demeanor with the ability to interact effectively with all levels of staff and external partners.

• Resourceful and proactive in resolving issues independently and efficiently.

• Demonstrated ability to handle sensitive information with discretion and professionalism.

• Ability to operate standard office equipment, such as computer work stations,  and copiers.

Supervisory Responsibilities:

• None

Education and/or Experience:

• Associate’s degree a plus

• Three - Five years as an Executive Assistant supporting HR or C-suite executives

Computer and Software Skills:

• Microsoft Office Suite

• Google Suite

Certificates, Licenses and Registrations:

• None

Additional Information:

• No travel is expected for this position.

Equal Opportunity Statement:

Enterprise Bank & Trust is committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need an accommodation in order to apply for a position at Enterprise Bank & Trust please contact Human Resources at [email protected].

Enterprise Bank & Trust is committed to managing our business and community relationships in ways that positively impact our associates, clients, and the diverse communities where we work and live. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity or protected veteran status and will not be discriminated against on the basis of disability. All employment offers are contingent upon the applicant successfully completing both drug and background check screenings. If you would like more information about your EEO rights as an applicant under the law, please click HERE.