Event Specialist

Overview

Location: Remote

Job Type: Full-Time

Annual Salary Range: $35 to $55 per hour

Job Posting Estimated Close Date: 2/20/2025

Security Clearance: Must possess a Secret or Top Secret (TS/SCI) clearance

INTECON, LLC is seeking a motivated and detail-oriented Event Specialist to support AFWERX’s Strategic Communications and Events Team. This role assists in coordinating and managing specialized events, conferences, and engagements that promote technology transition and collaboration between government, industry, and academia. The selected candidate will work closely with the Lead Event Specialist, ensuring the seamless planning and execution of high-profile events.

Roles and Responsibilities

The Event Specialist will:

• Assist in planning high-quality engagements with industry, government, and academic stakeholders, ensuring smooth execution from concept development to post-event evaluation.
• Coordinate logistical aspects of events, including venue selection, equipment rentals, transportation, accommodations, catering, and audio-visual setup.
• Develop detailed event timelines and schedules, ensuring tasks are effectively assigned and completed on time.
• Coordinate with vendors and suppliers to secure services and oversee contract fulfillment.
• Collaborate with AFWERX leadership, event coordinators, and the Strategic Communications Team to promote events and maximize participation.
• Ensure that all events adhere to military protocol, traditions, and etiquette, providing guidance to participants to maintain military standards.
• Support pre-event logistics, including registration management, agenda creation, and social event planning.
• Manage on-site event operations, overseeing event staff and managing event flow to ensure seamless execution.
• Identify potential risks and hazards, develop contingency plans, and implement safety measures to ensure participant well-being and security.
• Conduct post-event evaluations, including data collection and metrics tracking, to assess event success and recommend improvements.
• Research, compile, propose, and update event schedules in the government database or via the operations manager, ensuring long-term planning and efficiency.
• Travel as required to support event setup, execution, and stakeholder engagements.

Qualifications

Education

Degree in Event Management, Hospitality, Communications, Business Administration, Marketing, or a related field (preferred).

Experience

• At least 5 years of experience planning, organizing, and executing large-scale (300+ attendees) events, including conferences, conventions, symposiums, and training sessions (required if no degree).
• Proven experience in event coordination, particularly for large government or corporate events.
• Strong organizational and multitasking skills, with the ability to manage multiple tasks and priorities simultaneously.
• Excellent communication and interpersonal skills, with experience collaborating with diverse stakeholders.
• Proficiency in event management software and Microsoft Office Suite (Excel, PowerPoint, Outlook, SharePoint, Teams).
• Experience working with military customs, traditions, and protocol (preferred).
• Ability to adapt to irregular hours, including evenings and weekends, based on event requirements.
• Strong problem-solving and critical thinking skills, with high attention to detail.
• Proficiency in Google Workspace (Docs, Sheets, Slides, Drive) and digital communication tools.
• Ability to work independently in a dispersed, remote organization, ensuring effective event execution across multiple locations.
• Strong time management skills, capable of working under tight deadlines and changing priorities.
• Travel is required to support event planning, execution, and post-event analysis.

Certifications and Training

Preferred certifications:

• Certified Meeting Professional (CMP)
• Certified Government Meeting Professional (CGMP)
• Certified Special Events Professional (CSEP)
• Project Management Professional (PMP) (preferred but not required)

Proficiency in:

• Event management platforms (Cvent, Eventbrite, Bizzabo, Zoom Events)
• Project management tools (Jira, Asana, Trello, Monday.com)
• Virtual event hosting platforms (Microsoft Teams, Zoom, Webex, Hopin)

Specialized Training in:

• Government and DoD event planning and protocol management
• Hybrid and virtual event execution
• Risk assessment and contingency planning for event operations

Security Clearance

Active Secret Clearance required, with the ability to obtain Top Secret (TS/SCI) if needed.

Benefits:

• Comprehensive Group Health Plans (Medical, Dental, and Vision) coverage.
• Company-paid Short-Term and Long-Term Disability, Life, and AD&D Insurance.
• Flexible Spending Accounts and Supplemental Plans Available.
• Company-paid Training and Development Programs.
• Generous Paid Time Off, Holiday Pay, and Sick Leave.
• 401k Retirement Plan with Company Match.
• Critical Illness and Accident Insurance.
• Employee Assistance Program.

About INTECON:

INTECON (Integrity Consulting), founded in 1999, is a wholly owned subsidiary of Aspetto, Inc. Aspetto is a leading product and technology firm known for its strategic enterprise life-cycle support. With expertise in the acquisition, design, deployment, and sustainment of Federal and DoD tech and tactical systems, Aspetto has made a significant impact since its inception in 2008.

As an 8(a), HUBZone, and ISO 9001:2015 certified company, and a three-time INC.5000 awardee, Aspetto offers an impressive range of capabilities, including Enterprise IT & Cloud-Based Technologies, Software Development & Cybersecurity, Data & Analytics, Intelligence & Professional Services, Logistics, and Tactical Equipment. Together, Aspetto and INTECON strive to drive innovation, preserve quality standards, and demonstrate an unwavering commitment to our nation's security. Our client-centric approach prioritizes innovative, responsive solutions that consistently exceed expectations.

INTECON is proud to be an Equal Opportunity Employer committed to fostering diversity and inclusivity. We firmly uphold the principle of Equal Pay for Equal Work, without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, eligible veteran status, or any other protected characteristic. We welcome qualified applicants from all backgrounds and strive to create a workplace where everyone feels valued and respected.