Administrative Assistant

Administrative Assistant at Realtor.com®

Location: Austin, TX

Are you a dynamic, highly organized expert in assisting executives? Are you eager to utilize your knack for planning, interpersonal relationships, and proactive problem solving to help drive initiatives in partnership with leadership? If you want to pursue your professional goals as you help grow an innovative real estate tech company, this work is for you. Join us as our newest Administrative Assistant and help change the world of real estate, one home at a time.

The Administrative Assistant will report into a VP of Engineering and oversee administrative operations in primary support of senior leaders within the Technology organization. We are looking for a candidate who takes initiative, solves problems, and derives joy when helping others. Your professionalism, expertise, discretion, professional agility, and honed attention to detail will be essential to collaborating and driving specific projects and deliverables. This role will support Eastern through Pacific time zones and you will be an instrumental and valued extension of the efforts of this team.

What you’ll do:

Calendar / Time Management

• Organize and prioritize daily schedules; arrange appointments, meetings and events, schedule/manage complex itineraries for business travel, and maintain calendars.
• Cross-functional coordinated scheduling across multiple leaders.
• Attend executive team meetings as requested.
• Prepare leadership in advance of meetings as needed.
• Manage and prepare meeting materials and correspondence.

Travel Management

• Coordinate all requested aspects of business and personal travel, documentation and flight monitoring, transportation, hotel and restaurant reservations.
• Maintain a list of travel preferences (airlines, flight class, hotels, rental cars, etc.) to use when making arrangements.

Event Planning

• Coordinate and organize company related meetings.
• Prepare Google Suite documents for company and other meetings.

Communications

• Prepare, disclose, and handle confidential and sensitive information.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, proofreading, and transmitting text, data, and graphics.

How we work

We balance creativity and innovation on a foundation of in-person collaboration. For most roles, our employees work three or more days in our offices, where they have the opportunity to collaborate in-person, adding richness to our culture and knitting us closer together. This is a hybrid role based out of our Austin, TX office three times per week. 

What you’ll bring: 

• 3-5+ Years of experience supporting executives.
• Bachelor’s Degree (preferred).
• Experience working in a fast-paced, growing company that requires responsiveness, quick thinking, process creation, and the ability to think outside of the box to complete duties.
• Detail oriented with strong verbal and written communication skills.
• Ability to prioritize, organize, and complete tasks effectively.
• Positive attitude, solutions-focused, and resourcefulness.
• Proven ability to handle confidential information.
• Strong judgement and ability to make decisions.

How we Reward you:

Realtor.com is committed to investing in the health and wellbeing of our employees and their families. Our benefits programs include, but are not limited to:

• Inclusive and Competitive medical, Rx, dental, and vision coverage
• Family forming benefits
• 13 Paid Holidays
• Flexible Time Off
• 8 hours of paid Volunteer Time off
• Immediate eligibility into Company 401(k) plan with 3.5% company match
• Tuition Reimbursement program for degreed and non-degreed programs
• 1:1 personalized Financial Planning Sessions
• Student Debt Retirement Savings Match program
• Free snacks and refreshments in each office location