Administrative Assistant

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Clear Channel Outdoor

Job Summary:

Performs administrative and office support activities for the Facility Department.

Job Responsibilities:

• Answers and directs phone calls, organizes and schedules meetings and appointments.
• Assists or maintains various reports as requested.
• Produces and distributes mail, faxes, forms and emails.
• Prepares and modifies documents, files / retrieves materials, and handles requests for information.
• Maintains office by ordering supplies, managing filing, and providing support to visitors.
• Maintains calendars and completes expense reports as requested.
• May attend department meetings and training sessions.
• Provides general office support to department managers and others as needed.
• Other duties as assigned or requested.

Job Qualifications:

Education

• Associate degree preferred or equivalent combination of education, training, 
  experience, or military experience

Work Experience

• A minimum of two (2) years of experience supporting management roles, preferably in an out-of-home media, sales, or operations environment.
• Experience and interest in internal and external communications and project management

Skills

• Strong organizational / time management skills and be detail oriented.
• Able to compose emails and other written documentation clearly and concisely.
• Able to read, analyze and interpret verbal and written requests and directions.
• Able to deal with problems quickly, multi-task, and prioritize work.
• Competent in Microsoft software applications (i.e., Word, Excel and Outlook).
• Knowledge of basic office management practices and equipment.

Competencies

• Achievement Orientation: Focusing efforts on meeting challenges and achieving high quality results consistent with the organization’s goals.

• Adaptability: Adapting in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups.

• Collaborating with Others: Working together with others in a cooperative and supportive manner to achieve shared goals.

• Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and effectively gets message across.

• Planning and Organizing: Reaching goals by making and following plans, setting and sticking to priorities and allocating resources effectively

Physical Demands

The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Employee must have the ability to sit and/or stand at a desk for a minimum of 8 hours a day and complete tasks requiring repetitive use of hands
• Employee must have the ability to see written documents, computer screens and to adjust focus
• This job is performed in a temperature-controlled office environment
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Location

San Antonio, TX: 4830 North Loop 1604 West, Suite 111, 78249

Position Type                                                                                             

Temporary

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Our organization participates in E-Verify.  Click here to learn about E-Verify.

Current employees and contingent workers click here to apply and search by the Job Posting Title.