Administrative Assistant

Where compassion meets innovation and technology and our employees are family.

GENERAL PURPOSE OF JOB:
The Administrative Assistant performs a wide variety of administrative duties to support Valley Leadership and other functions of Driscoll Children’s Hospital (DCH).
 

ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be all-inclusive; the employee will perform other reasonably related business duties as assigned by the immediate supervisor and/or hospital administration as required.

• Maintains utmost level of confidentiality at all times.
• Adheres to hospital policies and procedures.
• Demonstrates business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines.
• Maintains composure, effectiveness, and flexibility under pressure.
• Uses Microsoft Office to perform a variety of assignments. Gathers data and other necessary information for preparing various reports. Types and reproduces written materials or correspondence
• Coordinate's location, catering, presentation materials, audio-visual support and notification of meetings, appointments, conferences, telephone calls, etc. Records/transcribes meeting minutes from various meetings.
• Answers/screens incoming telephone calls and routes call to appropriate individual or takes messages as. Responds to inquiries and requests for services provided by Driscoll Children’s Hospital (DCH).
• Opens/sorts and distributes incoming mail. Utilizes couriers, the US Mail and delivery services as needed.
• Greets visitors, ascertains nature of business, and escorts visitor to appropriate person/area.
• Orders office supplies and equipment using the Lawson online ordering system.
• Prepares check requests, obtains signatures for invoices, manages invoices, serves as first reviewer for Ascend as directed by accounting department requirements.
• Makes inbound and outbound travel arrangements and files related travel expense reports.
• Gathers, assembles and distributes recruitment information for physician candidates.
• Kronos timekeeping under the direction of Valley leadership.
• Credentialing and payroll computing for Quick Care Physicians
• Contract renewal for clinics, CPSST and DVPG as needed.
• May assist in the coordination/participation of special events
• Participates in preparing material for use in newsletters, fax blasts or other communications that are sent to providers and/or members.
• Physician Scheduling.

Education and/or experience:

• Bachelor's degree (B. A.) or three to five years related experience and/or training; or equivalent combination of education and experience.